Burlington City Arts

Burlington City Arts Community Fund Requirements and Eligibility

Grant Guidelines 2021

Deadline to apply: April 30, 2021 11:59 PM



While Covid-19 has profoundly affected the arts and social engagement, we can count on artists to creatively connect community at a time of need. This year, the Burlington City Arts Community Fund will provide grants of up to $3,000 for Burlington-based practicing artists, creative professionals, or small arts organizations to adapt or develop projects that engage and benefit Burlington’s community during the Covid-19 pandemic.

This year, the program’s goals are to:

  • Support Burlington artists and the adaptation of arts practices to the Covid-19 pandemic
  • Engage Burlington residents in a creative process or increase access to arts experiences for Burlington residents
  • Encourage integration of equity and inclusion into project design and delivery

Review Criteria

Overall quality and clarity of application: 35%

  • Project goals and outcomes are clearly described
  • Partner organizations or locations, if proposed, are confirmed
  • Project budget is clear
  • Plans for promoting the project/connecting to participants are defined

Demonstrated Community Benefit: 35%

  • Benefit for the intended audience is well-defined
  • Access to arts creation or experiences will be increased for residents of Burlington, including those with limited access to the arts
  • Efforts to maximize equity and inclusion are integrated into program design and delivery, and reflective of Burlington’s race/ethnicity, gender identity, socioeconomic, age, and disability demographics
  • Covid-safe practices are integrated into the project plan, including flexibility to adjust to new State and City safety guidelines as they arise

Artistic Support: 30%

  • Financially supports one or more Burlington artists
  • Bio describes history of active arts practice or programs
  • Work samples are of high quality and connect to proposed project


In an effort to increase arts resources within the following Burlington communities, BCA strongly encourages applications from those who identify as people of color, as LGBTQ, or with disabilities, and those who are veterans, immigrants or low-income residents.

Additionally, to be eligible to apply, applicants must:

  • Be able to submit a W-9 form with either a social security number or EIN to accept funding
  • Be a practicing artist 18 years or older with a history of creating artistic work
  • Designate one primary contact if applying on behalf of a group
  • Be a resident of the City of Burlington or have a rented/owned art space within the City of Burlington for a minimum of 12 months between January 2019 and April 2021
  • Work in any of the following disciplines: Visual Arts, Music, Dance, Theater, Performance Art, Literary Arts, Design (includes fashion, industrial, graphic, theater, architecture, etc.), curatorial projects, media arts/film, or transdisciplinary

Additionally, eligible arts organizations must:

  • Have an operating budget of $300,000 or less
  • Be an arts organization with a primary mission to create art, produce art, present art, or support arts and culture services for the public

The following are not eligible to apply to the Burlington City Arts Community Fund:

  • Religious institutions
  • Social service or educational organizations
  • Public or governmental agencies
  • Schools, school districts, and universities/higher education institutions
  • Athletic teams, social organizations, fraternal organizations
  • Regular staff and board members of Burlington City Arts
  • Current year Burlington City Arts Community Fund panelists
  • Individual youth under the age of 18 (although youth organizations with a primary mission in the arts ARE eligible to apply)
  • Students enrolled in a degree program
  • Past Community Fund recipients who have failed to complete a project or are delinquent in submitting a final report


Application Narrative PREVIEW

(Contact info and demographic questionnaire)


  1. Provide a brief description of the project, no more than two sentences long: (500 characters)
  2. Project Name: (200 characters)
  3. Total Project Cost:
  4. Amount of Grant Request:
  5. Describe your proposed project. Include answers to the following: What are the project goals? Who will you work with to make it happen? How will you integrate Covid safety and adapt the project for evolving guidelines? (5,000 characters)
  6. Who will benefit most from your project? How will you make the arts more accessible and inclusive for your intended audience? (3,000 characters)
  7. How will the public learn about participating in or experiencing your project? (2,000 characters)
  8. Please provide an artist bio or history of artistic activities for the applicant and any key collaborators: (5,000 characters)
  9. Project Budget. Enter your project budget using any of the following categories in the Project Budget fields:


UPLOADS: up to 8 work samples




March 5 – Applications open

April 12 – Zoom Q&A Sessions (Noon and 5 PM- pre-registration required, email for Zoom info)

April 30 – Applications due (by 11:59 PM)

May 15-26 – Grant selection

June 1 –Notification of Awards (approximate)

June 1-15 – Contracting and first payments

What Amounts Can Be Requested

Grant requests may be up to $3,000. Projects may be funded completely by the BCA Community Fund or have a budget larger than $3,000 and be funded in part by the BCA Community Fund. Applicants must use the Project Budget Template to describe their budget.

When Do Projects Need to Take Place

Projects may take place between June 1, 2021—May 30, 2022.

How Is Funding Decided

All projects will be reviewed and awarded by a grants panel. Panels will be comprised of residents and/or business owners from Burlington, non-submitting artists from multiple disciplines, and regional arts professionals. BCA Staff selects panelists who bring multiple perspectives to the selection process, including from a range of races, gender identities, socioeconomic backgrounds, ages and abilities, and who bring expertise from multiple artistic disciplines and represent varied geographic regions of the City.


Reporting Requirements and Distribution of Funds

Grantees will be required to submit a final report within 30 days of completion of the funded project that describes and evaluates the project and who benefitted, and outlines actual funds expended.

Funds will be dispersed according to a contract facilitated by Burlington City Arts.

Grantees will receive a payment totaling 75% of the award upon signing the contract and submitting a W-9 form, and the remaining 25% upon submission of the final report.

What other resources are available from BCA?

BCA grants in-kind space through a process separate from the Community Fund. Unless in-kind arrangements have been made prior to submission, applications should include the cost of renting space as a line item in the Project Budget. BCA manages several spaces available for public use for the City of Burlington, including Contois Auditorium, City Hall Park, and the BCA Center. Public Parks are managed by the Department of Parks, Recreation and Waterfront.

BCA presents exhibitions via a curatorial process separate from the Community Fund. Exhibition spaces at the BCA Center and other managed locations are typically organized one to two years in advance by the BCA Curator and should not be included in applications unless confirmed with BCA’s curatorial staff prior to submission.  Other exhibition sites BCA manages include Contois Lobby and the Burlington International Airport.

Will BCA promote my project?

Grantees should plan to include promotion in the Project Budget as BCA will not be responsible for promotion of projects. However, BCA will amplify projects as staff time allows. 



  • Sign a contract stating the scope and terms of the funded project and submit a W-9 form for payment. Individuals and organizations without 501(c)(3) status may have additional income tax implications associated with funding and may want to consult with a tax professional prior to accepting funds.
  • Ensure that permission for use of any private or public property has been granted prior to commencing.
  • Keep BCA informed of any significant changes from the original application.
  • Make the public aware of your project, following through on the terms of your approved promotion and engagement strategy.
  • The following credit language is required on all publicity, printed and e-media materials, and websites associated with the funded project: “This project is supported by the Burlington City Arts Community Fund” as well as a BCA logo.
  • Provide timely notification of your public presentation to BCA for PR and outreach purposes.
  • Ensure that events/venues associated with the project, if any, are accessible and that the safety of participants follows up-to-date State and City Guidelines for Covid-19.
  • Submit a final report within 30 days of completion of the funded project.