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Burlington City Arts

Burlington City Arts Community Fund Requirements and Eligibility

Burlington City Arts Community Fund 2018--DEADLINE: APRIL 16, 2018
The BCA Community fund was created to foster a robust, healthy, creative community, to encourage social innovation through the arts, and to support artists and organizations that contribute to the public good through a competitive grant process.  The City of Burlington contributes $35,000 to the program, and BCA raises additional funds to augment the program through private sources. This year, Burlington City Arts Community Art Fund has a new grant category designed to encourage projects that share the cultural art forms of Burlington’s diverse citizens with the public. Applications from individuals living in Burlington who practice art forms specific to their culture are highly encouraged to apply.

Purpose
The Burlington City Arts Community Fund will provide one-year funding of up to $3000 for Burlington-based practicing artists, creative professionals or small arts organizations to develop projects that engage and connect the community and address community needs, challenges and priorities through the arts.

Grants will be selected in three categories based on the criteria established for each:

  1. Grants to individual artists/informal artist groups
  2. Grants to individuals for projects that share cultural art forms of Burlington’s diverse citizens with the public
  3. Grants for small arts organizations

All proposed projects must have a public component or include a Burlington-based public “presentation” of the work (i.e., performances, exhibitions, classes, workshops, presentations, installations, showings, publications, happenings). This public component must occur within the grant period; therefore, it is advised that applicants propose projects with a confirmed public presentation component.

2018 Timeline
Application available online February 1, 2018
Applications will be due on April 16, 2018
Announcements of awards May 30, 2018 (estimated)
Funds available July 1, 2018
Projects completed between July 1, 2018 June 30, 2019 (estimated)search

Applicants are encouraged to read through these requirements, criteria, eligibility and grantee responsibilities carefully before contacting staff with questions. BCA staff cannot provide advice on specific project applications but can help clarify criteria and eligibility. Direct questions to Sara Katz at skatz@burlingtoncityarts.org.

What Amounts Can be Requested
Grant requests may be up to $3000 and request amount should be commensurate with project description (ie, smaller total budget=smaller request, larger total budget=larger request). Projects may be funded completely by the BCA Community Fund or have a budget larger than $3000 and be funded in part by the BCA Community Fund.

When Do Projects Need To Take Place
Projects must take place between July 1, 2018 June 30, 2019.

How is Funding Decided
All projects will be reviewed and awarded by a grants panel that will be selected annually based on criteria outlined for each category. For individual artist grants, panels will be comprised of residents and/or business owners from Burlington, including non-submitting art professionals from different disciplines and community members. Panelists will be selected annually by BCA staff from a list of nominees made by community members based on experience in their artistic discipline and geographic location, with representation from throughout the City. Nominations for panelists may be made here. For organization grants, panels will be comprised of individuals with experience working in arts and non-profit organizations from the Greater Burlington Area. Panelists will be selected annually by BCA staff. Grantees will be required to submit a final report describing and evaluating the project, providing participant demographics, and outlining actual funds expended. Funds will be dispersed according to a contract facilitated by Burlington City Arts. A payment totaling 75% of the award will be made upon signing the contract and the remaining 25% upon submission of final report. No funds would be made available to organizations or individuals that are delinquent with payments to any other department of the City.

 

Individual Artist Projects

The goals for supporting individual artist projects are to:

  • Support Burlington artists interested in working within a community setting
  • Encourage new ideas and community connections through arts-based projects in any media
  • Expand access to arts experiences in neighborhoods throughout the City

Review Criteria:

Overall quality and clarity of application narrative and budget. 25%

  • Project, goals and outcomes are clearly described in the narrative and relate to the funding priorities for Individual Artists
  • Project budget is clear and represents reasonable costs for proposed project activity
  • Work samples are of high quality and are selected to support proposed project

Demonstrated Community Benefit: 25%

  • The impact of the project for the intended audience is clear and compelling
  • The project is designed to engage multiple community members through an artistic process
  • The public presentation of the work is well-planned and clearly described
  • The project addresses community needs, challenges and priorities

Innovative Approach: 25%

  • Project will connect people from various communities and/or artistic disciplines
  • Project takes a new approach to a traditional concept or innovatively deploys traditional media

Feasibility: 25%

  • Artistic outcome is attainable—participants confirmed, budget and timetable are realistic
  • The public will have an opportunity to experience the work and the plan to create the opportunity is clear and achievable
  • The applicant bio and work samples provide examples of ability to complete a project and evaluate its success
  • Plans for promoting the project are defined and attainable within the budget.

Eligibility

To be eligible to apply, applicants must:

  • Be able to submit a W-9 form with an individual’s social security number to accept funding 
  • Be a practicing artist 18 years or older with a visible track record of creating art work
  • Designate one primary contact if applying on behalf of a group.
  • Be a resident of the City of Burlington or have a rented/owned art space within the City of Burlington with a valid street address as a location identifier for a minimum of the last 12 months (P.O. boxes will not be accepted as a location identifier but can be accepted as a mailing address).
  • Demonstrate that at least half (at least 51%) of programming occurs within the City of Burlington.
  • Work in any of the following disciplines: Visual Arts, Music, Dance, Theater, Performance Art, Literary Arts, Design (includes fashion, industrial, graphic, theatre, architecture, etc), curatorial projects, media arts/film, or transdisciplinary.
  • See more on eligibility.

 

Cultural Projects

The goals for supporting Cultural Projects are to:

  • Encourage and support artistic content that celebrates cultural diversity reflective of Burlington’s population
  • Expand opportunities for artists from a variety of backgrounds to share their cultures with the community
  • Ensure that funding for the arts is inclusive and accessible to all members of the community

 

Review Criteria for Cultural Projects:

Overall quality and clarity of application narrative and budget 33.3%

  • Project, goals and outcomes are clearly described in the narrative and relate to funding priorities for cultural Projects
  • Project budget is clear and represents reasonable costs for proposed project activity
  • Work samples are of high quality and are selected to support proposed project

Demonstrated Community Benefit: 33.3%

  • The project will provide opportunities for participants and/or audience to increase understanding/appreciation of a specific culture and art form
  • The public presentation of the work is well-planned including marketing/promotion
  • Project will connect people from multiple communities and/or artistic disciplines

Feasibility: 33.3%

  • Artistic outcome is attainable—participants confirmed, budget and timetable are realistic
  • The public will have an opportunity to experience the work and the plan to create the opportunity is clear and achievable
  • The applicant bio and work samples provide examples of ability to complete a project and evaluate its success
  • Plans for promoting the project are defined and attainable within the budget.

Eligibility

To be eligible to apply, applicants must:

  • Be able to submit a W-9 form with an individual’s social security number to accept funding 
  • Be a practicing artist 18 years or older with a visible track record of creating art work
  • Designate one primary contact if applying on behalf of a group.
  • Be a resident of the City of Burlington or have a rented/owned art space within the City of Burlington with a valid street address as a location identifier for a minimum of the last 12 months (P.O. boxes will not be accepted as a location identifier but can be accepted as a mailing address).
  • Demonstrate that at least half (at least 51%) of programming occurs within the City of Burlington.

See more on eligibility.

 

Organizations

The goals for supporting small arts organizations are to:

  • Support and strengthen small arts organizations with budgets of $300,000 or less through project funding.
  • Leverage additional local support for the arts.
  • Provide arts activities to those who may have had limited arts access.
  • Provide funding for arts and cultural activities that are open to the public.

Criteria for Small Arts Organizations

Overall quality and clarity of application narrative and budget. 25%

  • Project, goals and outcomes are clearly described in the narrative and relate to the funding priorities for Small Arts Organization
  • Project budget is clear and represents reasonable costs for proposed project activity
  • Work samples are of high quality and are selected to support proposed project

Demonstrated Community Benefit: 25%

Will the proposed project make a difference in the Burlington Community?

-

  • Supports a broad artist community and/or artistic discipline
  • Impact for the intended audience is clear and compelling
  • Public presentation is well-planned and clearly described
  • Addresses subjects that resonate with local and contemporary issues
  • Incorporates various audiences, artists, and community organizations in the planning and execution of the proposed project

Feasibility: 25%
How likely is it that this project will be implemented and successful?

  • Artistic outcome is clear and attainable—participants are confirmed, budget and timetable are realistic
  • Funds will help leverage additional dollars to increase impact
  • The public will have an opportunity to experience the work and the plan to create the opportunity is clear and achievable
  • History of the organization, experience and breadth of leadership, and work samples provide confidence that the organization will be able to complete the project and evaluate its success

Leveraging Support: 25%

  • Project brings additional financial, volunteer or other resources to support artists
  • Project proposes thoughtful outreach and promotional plan to increase access, participation, and exposure to the project

Eligibility

To be eligible to apply, applicants must:

  • Be an arts organization with a primary mission to create art, produce art, present art, or support arts and culture services for the public.
  • Be capable of submitting a W-9 with an EIN number (not a social security number) to accept funding
  • Have an annual operating budget under $300,000 during the most recently completed fiscal or calendar year. 
  • Be headquartered in the City of Burlington for a minimum of the last 12 months (P.O. boxes will not be accepted as a location identifier but can be used as a mailing address).
  • Demonstrate that at least half (at least 51%) of programming occurs within the City of Burlington.
  • Present programming in any of the following disciplines: Visual Arts, Music, Dance, Theater, Performance Art, Literary Arts, Design (includes fashion, industrial, graphic, theatre, architecture, etc), curatorial projects, media arts/film, or transdisciplinary.
  • See more on eligibility.

 

Grant Recipient Responsibilities

  • Sign a contract stating the scope and terms of the funded project and submit a w-9 form for payment.
  • Keep BCA informed of any significant changes in the project as proposed in the original application 
  • Make the public aware of your project, following through on the terms of your approved marketing strategy.
  • The following credit language is required on all publicity and printed and e-media materials and websites associated with the funded project: “This project is supported by the Burlington City Arts Community Fund” as well as a BCA logo.
  • Provide timely notification of your public presentation to BCA for PR and outreach purposes.
  • Ensure that events/venues associated with the project are accessible.
  • Submit a final report within 30 days of completion of the funded project that includes information on the demographics of participants.

Please note:

  • BCA grants in-kind space through a process separate from the Community Fund. Unless in-kind arrangements have been made prior to submission, applications should include the cost of renting space as a line item in the application budget.
  • BCA presents exhibitions via a curatorial process separate from the Community Fund. Main exhibition spaces at the BCA Center are typically organized one to two years in advance by the BCA Curator and should not be included in applications unless confirmed with BCA’s curatorial staff prior to submission.
  • BCA is not responsible for ensuring public knowledge of your event or activity. BCA promotes projects as staff time allows.

What the BCA Community Fund Will Fund

  • Artist fees
  • Supplies and materials needed for the execution of the project
  • Expenses associated with production of the arts project, i.e.: space and equipment rentals, professional services
  • Marketing/publicity and other outreach costs

What the BCA Community Fund Does Not Fund

  • Contingency funds
  • Capital improvements or depreciable equipment
  • Operating expenses of privately owned facilities (e.g. mortgage or rent or utilities for homes, studios) 

 

Eligibility

Details of eligibility are described within each category.

Further, the following are not eligible to apply to the Burlington City Arts Community Fund:

  • Religious institutions
  • Social service or educational organizations
  • Public or governmental agencies
  • Schools, school districts, and universities/higher education institutions
  • Athletic teams, social organizations, fraternal organizations
  • Organizations that receive other funding from the City of Burlington
  • Staff and board members of Burlington City Arts
  • Current year Burlington City Arts Community Fund panelists
  • Individual youth under the age of 18 (Youth organizations with a primary mission in the arts ARE eligible to apply)
  • Students enrolled in a degree program
  • Past Community Fund recipients who have failed to complete a project or are delinquent in submitting a final report.

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